Welsh Fencing

Welsh Fencing (WF) follows the BFA Policy on DBS Registration.

All Coaches, Welfare Officers, as well as any Volunteers having responsibility for under 18’s and/or vulnerable adults, are required to have a certificate confirming that a Disclosure and Barring Service (DBS) check has been carried out.   The certificate is valid for three years.

Any Club Official concerned about the DBS status of any Coach, other Official, or Volunteer that they have engaged, should ask to see their current DBS certificate.     In case of difficulty, please contact Michael Clemitson, the DBS Registration Officer.

Michael can be contacted at dbs@welshfencing.org.

Applying for DBS clearance – please click here  for advice on how to apply.

Enquiries : Michael Clemitson : dbs@welshfencing.org


The steps involved in applying for DBS clearance (including renewal) are:

  1. Request a DBS application form from BFA, enclosing a stamped SAE (Self Addressed Envelope).
    Address: British Fencing, 1 Baron's Gate, 33-35 Rothschild Road, London W4 5HT
  2. Complete the DBS application form, following the guidance notes  supplied, as far as boxes e56 & e57, which you should sign and date.    Please sign ‘legibly’.
  3. Evidence of Identity for your Name, Date of Birth, and Address should be verified by your Club Secretary or Chairman.   Separate documentation, eg passport, driving licence, etc, as explained on the guidance notes, should be supplied for each category (ie Name, Date of Birth, & Address).     Complete boxes w58 & 59.     Print off the local Verification Form  for your Club Secretary or Chairman to sign.
  4. section x (boxes x60 - x68)  -  please leave blank
    Two exceptions:
    (i)  If you are a Professional Coach, ie you receive money personally (other than ‘expenses’) for tuition, please mark x68 as Yes,  AND  include a cheque for £44 with your application.  The cheque should be made payable to British Fencing.
    (ii)  Coaching / Tuition at home address  -  if you intend to give coaching/tuition at your home address, please mark x66 as Yes.
  5. sections y & z - please leave blank
  6. Post the completed form, together with the Verification Form signed by your Club Secretary or Chairman, to the WF DBS Registration Officer.
    Address: Welsh Fencing, 16 Brynderwen Close, Cyncoed, CARDIFF, CF23 6BR
  7. Progress
    The progress of your application can be checked on the DBS website;  you will need the serial number of your application form for this.
  8. After approval of your application, you will receive a DBS Certificate.
  9. Getting your certificate registered
    There is no automatic feedback to Welsh Fencing, so once your certificate has been received, please either forward either a photocopy of the certificate, or (preferably) email a scanned-in copy, to the WF DBS Registration Officer on dbs@welshfencing.org, so that there is a locally held copy for Welsh Fencing, and so that the details can then be entered onto the BFA database.

  10. DBS Update Service
    If you wish to use the DBS Update Service, please register with them within 19 days of the certificate being issued. Please note that in using the Update Service you will be deemed to have given consent to Welsh Fencing / British Fencing to make subsequent checks at a later date.

    Please also note that a copy of the Certificate should still be forwarded to the DBS Registration Officer (as above).
  11. Validity
    Your certificate is valid for three years.

    [Please note that if however, your Certificate shows any previous convictions – whether child related or not, further enquiries may be needed at this stage.]

Enquiries : Michael Clemitson - dbs@welshfencing.org


Download this file (DBS Evidence Verification.pdf)DBS Evidence Verification Form[Verification Form]
Access this URL (http://britishfencing.com/uploads/files/dbs_guidelines_july_24th_2013.pdf)Guidance Notes[Guidance Notes]
Access this URL (http://www.britishfencing.com/governance/dbs/)BFA Guidance Webpage[BFA Guidance Webpage]